Profile Middle East is a service provider with more than 20 years of experience in the market which specializes in Technical Field and HR Consultancy Services in the Industrial Sector (Oil & Gas, Engineering, Construction, Commissioning) with our focus on the Middle East region and a worldwide presence.

We are currently selecting for DESK EXPEDITOR

Ref code: CR_ 2308-145_ Desk Expeditor

Job summary


  • Responsible for monitoring, expediting, and reporting performance regarding delivery times for both internal documents as vendor data to ensure timely delivery;
  • Acting as point of contact for internal related document and vendor data issues for different sub-projects;
  • Coordinating between Engineering and Purchasing departments.


  • Coordinating post-orders activities (Expediting, Inspection and shipping), from purchase orders placement to the delivery at site works, in order to comply with specification, contractual requirements and delivery terms;
  • Providing the post order service information and documentation to the project team;
  • Expediting vendor documents submission;
  • Following up approvals of documents/Drawing from discipline engineers;
  • Receiving purchase orders acknowledgment and execution schedules from suppliers;
  • Organizing kick-off meetings, pre-inspections and technical meetings with vendor and reviewing purchase orders;
  • Confirming uniform understanding and receipt of purchase order attachments, vendor sub-orders documents and their status;
  • Conferring with vendors, coordinating production and shipping activities, resolving complaints, or managing delays;
  • Organizing field expediting visits to speed up deliveries;
  • Expediting final data dossier from vendor;
  • Verifying vendor payment invoices with respect to PO terms and conditions;
  • Intimating vendors regarding non-delivery and back charges and assisting accounts department in regard to invoice problems;
  • Maintaining an expediting record for each purchase order;
  • Visiting supplier factories on a regular basis.


  • Bachelor’s Degree in Engineering or Business Management;
  • Previous proven experience with expediting activities in pharmaceutical sector;
  • Fluent level of written and spoken Italian and English.


  • Job Location: Milan, Italy;
  • Contract Duration: 1 year;
  • Working schedule: 8 hours x 5 days;
  • Starting date: September 2023

Profile Middle East is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, or any other basis covered under applicable law.

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