Profile Middle East is a service provider with more than 20 years of experience in the market which specializes in Technical Field and HR Consultancy Services in the Industrial Sector (Oil & Gas, Engineering, Construction, Commissioning) with our focus on the Middle East region and a worldwide presence.
We are currently selecting for DESK EXPEDITOR
Ref code: CR_ 2308-145_ Desk Expeditor
Job summary
MISSION:
- Responsible for monitoring, expediting, and reporting performance regarding delivery times for both internal documents as vendor data to ensure timely delivery;
- Acting as point of contact for internal related document and vendor data issues for different sub-projects;
- Coordinating between Engineering and Purchasing departments.
TASKS:
- Coordinating post-orders activities (Expediting, Inspection and shipping), from purchase orders placement to the delivery at site works, in order to comply with specification, contractual requirements and delivery terms;
- Providing the post order service information and documentation to the project team;
- Expediting vendor documents submission;
- Following up approvals of documents/Drawing from discipline engineers;
- Receiving purchase orders acknowledgment and execution schedules from suppliers;
- Organizing kick-off meetings, pre-inspections and technical meetings with vendor and reviewing purchase orders;
- Confirming uniform understanding and receipt of purchase order attachments, vendor sub-orders documents and their status;
- Conferring with vendors, coordinating production and shipping activities, resolving complaints, or managing delays;
- Organizing field expediting visits to speed up deliveries;
- Expediting final data dossier from vendor;
- Verifying vendor payment invoices with respect to PO terms and conditions;
- Intimating vendors regarding non-delivery and back charges and assisting accounts department in regard to invoice problems;
- Maintaining an expediting record for each purchase order;
- Visiting supplier factories on a regular basis.
EDUCATION & EXPERIENCE:
- Bachelor’s Degree in Engineering or Business Management;
- Previous proven experience with expediting activities in pharmaceutical sector;
- Fluent level of written and spoken Italian and English.
OTHER DETAILS:
- Job Location: Milan, Italy;
- Contract Duration: 1 year;
- Working schedule: 8 hours x 5 days;
- Starting date: September 2023
Profile Middle East is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, or any other basis covered under applicable law.