Profile Middle East is a service provider with more than 20 years of experience in the market which specializes in Technical Field and HR Consultancy Services in the Industrial Sector (Oil & Gas, Engineering, Construction, Commissioning) with our focus on the Middle East region and a worldwide presence.

For our own projects, we are looking for: SECRETARY

Ref code: CR_2403-157_Project Engineer

Job summary

MISSION:

Responsible for performing administrative tasks as well as welcome guests and clients to the office, answering phone calls, responding to emails, and scheduling meetings.

TASKS:

  • Sending and receiving corporate mail, sort and dispatch mails, keep mail records;
  • Receiving and sorting incoming business correspondence from outside the office;
  • Receiving and organize sending of correspondence through dedicated courier companies.
  • Answering phone calls, screening and directing calls.
  • Taking and relaying messages, registering incoming calls for the Company’s employees;
  • Providing information to callers;
  • Arranging for visitor reception, pass request;
  • Greeting persons entering office, directing person to correct destination;
  • Dealing with queries from public, customers and guests of the Company at reception;
  • Monitoring visitor access and maintaining security awareness;
  • Providing general administrative and clerical support;
  • Preparing correspondence and documents;
  • Receiving, sorting and directing mail and deliveries;
  • Scheduling appointments, maintaining appointment diary either manually or electronically in the Client’s system;
  • Organizing conference and meeting room bookings, coordinating meetings;
  • Preparing and serving soft drinks for the guests, customers and employees of the Company in day to day activity and before and during the meetings;
  • Tidying and maintaining the reception area (personally and/or through dedicated cleaning contractor).
  • Promoting safe behavior at all times;
  • Ensuring that own actions plus those of the project team are conducted in accordance with the HSE management system;
  • Developing the project Scope of Work in order to define the required deliverables;
  • Ensuring that effective business controls are applied throughout the project and in accordance with stated requirements. Controls will apply to all HSE, commercial, financial, quality, integrity, and schedule issues;
  • Responsible for the management of all project reporting, interface definition and management, plus liaison with Client project engineers.

QUALIFICATIONS:

  • Bachelor’s Degree;
  • Proven 5+ years of work experience as a Secretary / Personal Assistant or similar role;
  • Fluent level of English and Russian (written and spoken);
  • Excellent communication skills, customer service orientation, information management, organizing and planning, attention to details, initiative, reliability, stress tolerance;
  • Advanced level of Microsoft Office.

OTHER DETAILS:

  • Contract Duration: Long-term;
  • Job Location: Abu Dhabi office, UAE;
  • Starting date: ASAP.

Profile Middle East upholds workplace equality and diversity, assessing candidates solely on merit and potential.

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